SOL Rising

Number 9, April 1993


Annual Report to Members
Toronto Public Library’s Financial Situation
Canadian Fiction 1991 and 1992
Mini Fiction
Public Lending Right in Jeopardy
Awards for 1990 and 1991 Fiction

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Annual Report to Members

by Lorna Toolis, Head of Collection

 

SUMMARY

Usage of the Merril Collection continues to increase and the Friends of the Merril Collection display admirable enthusiasm. In 1992 the Friends donated a fax machine and purchased stationary for the Collection. An ever-increasing percentage of reference questions are answered via the fax machine.

 

New Building

Progress was made toward the long-awaited new building. 1993 may see construction begin.

 

The Ontario Municipal Board ruled in favour of our proposed use of the site at 239 College Street. Building staff met with the architect to discuss design modifications and with the Chief Librarian and Management Committee to discuss staffing. Staff visited the new Barbara Frum Branch in North York to inspect design features.

 

Major Acquisitions

In 1992 the Merril Collection purchased manuscripts written by Edgar Pangborn and H. Beam Piper. A signed first edition of Philip K. Dick's A Scanner Darkly was obtained, as was a limited edition print, Dinosaur Parade, by James Gurney, author of Dinotopia.

 

Mr. Peter Roberts of Guelph donated a rare fanzine, Dimensions edited by Harlan Ellison. Ms. Deloris Booker of Hay River, N.W.T. donated seven boxes of Star Trek materials.

 

Circulating Collection

Usage of the circulating collection increased by 33.78% in 1992. The increase is due to listing the materials in the library's new computerized Dynix system by author and title, so that they are available as a system resource. Staff are extremely pleased with the increased usage. Statistics are derived from the Dynix check-in count, as materials are signed out by Boys & Girls House staff.

 

Unfortunately, steadily increasing usage has combined with the chronic staff shortage to place the staff of the Merril Collection in a situation where they are unable to perform any services but the essential ones. This was the first year since 1986 that the Merril Collection has not offered classes to high school students. Budget cuts and planning for staff cuts had a severe impact on staff morale.

 

Community Programming and Outreach

Merril Collection staff will be advising the exhibition staff of the National Library of Canada and providing materials for an exhibit dealing with Canadian speculative fiction. The exhibit will be on display in Ottawa initially, after which a part of it will come to the Merril Collection. A display consulting firm, Lord Consulting, was the successful bidder for the project's contract. They will work with the National Library and the staff on this project. A catalogue/ subject bibliography will be produced.

 

SOL RISING, the newsletter of the Friends of the Merril Collection won an Aurora Award for best amateur magazine. The Aurora is an annual award for Canadian science fiction and fantasy.

 

In addition to the annual business meeting in May and the Christmas Cream Tea in December the Merril Collection held readings in:

 

  • May—Candas Jane Dorsey, author of Machine Sex and Other Tales, read from her forthcoming novel.
  • June—Sean Stewart, author of Passion Play and Tom Henighan, author of Strange Attractors and Tourists from Algol read at the Merril Collection.
  • July—Spider Robinson, well-known author of sf, read from a work in progress and answered questions.
  • August—Katharine MacLean, a highly respected American sf author met the Friends and answered questions about her work.
  • October—The Merril Collection celebrated Judith Merril's Harbourfront Tribute. Attending were authors Samuel Delany, Frederik Pohl, Elizabeth Ann Hull, Spider & Jeanne Robinson, Katharine MacLean, John Robert Colombo and Élisabeth Vonarburg.
  • November—Diana Paxson, a popular fantasy author read from a forthcoming book at the Merril Collection. This event was co-sponsored by the Society for Creative Anachronism.

 

In addition, the Merril Collection hosts regular monthly meetings of the Space/Time Continuum (a science fiction discussion group), Ad Astra (the group which organizes Toronto's annual science fiction convention), the USS Hudson Bay and Star Trek Toronto (both Star Trek groups), and a Quantum Leap club. The Collection also provides services to two different writers' groups.

 

Staff Activities

Loma Toolis, Collection Head, attended RhinoCon in London, Ontario, a convention which specialized in horror and dark fantasy. She also attended WilfCon in Guelph, where she accepted an Aurora Award on behalf of Martin Springett, a noted Cana­dian artist. She was a guest at NonCon, a science fiction convention in Vancouver. In December a local bookstore, Bakka, held a book launch for Tesseracts4, which she co-edited. Together with Mary Cannings she attended BoucherCon, the annual world mystery convention.

 

Annette Mocek attended a one day course held at the Faculty of Library Science, University ofToronto on paper conservation and book repair.

 

Mary Cannings attended Ad Astra, Toronto's annual science fiction convention and BoucherCon, the world mystery convention.

 

Research

Every year in the annual report, staff like to list some of the interesting questions that come our way during the course of the working year. Generic questions pertaining to particular authors, cyberpunk, Star Trek and awards are omitted. These are the questions the staff found interesting.

 

Various post-graduate students and teachers asked for information on Canadian science-fiction and fantasy, gothic elements in modern popular culture, militarism in sf between WWI & II, sf poetry and fantasy art. There has been a notable increase in the number of questions pertaining to Canadian materials of the last two years.

 

The staff of TVO's popular series Prisoners of Gravity continued to research episodes at the Merril Collection. They requested materials pertaining to: first contact with aliens, space travel, God, Ray Bradbury, weapons, Jack Kirby, zero population growth, Arthurian legends, shared worlds, alternate worlds, time travel, immortality, awards, racism, utopias, crime and punishment, cyberbooks and ecology.

 

Current Science asked Merril Collection staff to recommend an sf title they could use in their science contest for Grades 6-8.

 

Teachers repeatedly requested information on fantasy role-playing games in general and Dungeons and Dragons in particular. Book dealers verified edition statements using the Merril Collection's resources. Referrals for companies or individuals trying to contact sf authors or agents were frequent.

 

Other questions the staff found interesting throughout the year include:

  • translation and decoding of alien languages
  • list of materials for a patron building a ‘Mars’ subject bibliography
  • fiction dealing with Mars for a patron making IMAX footage of a Russian Mars walker
  • many patrons checked to see if various titles, i.e. The Book of Counted Sorrows and The Necronomlcon are in fact apocryphal
  • a patron wanted illustrations from the pre-1942 sf pulps dealing with radio and electricity to be used as background for a display
  • the CBC wanted information on Ernst Zundel's UFO theories; the AVRO flying saucer and In Advance of the Landing
  • information on psychokinesis and other ESP phenomena
  • the exact wording of Star Trek's 'Prime Directive'
  • staffing lists of the World Science Fiction conventions, 1974-1992
  • listing of short Canadian sf for Ursula Le Guin, who was editing the Norton Anthology of Science Fiction
  • overpopulation in future societies

ˇ         "green" themes in science fiction and fantasy; ecology in sf

  • fantasy written by people of different ethnic backgrounds (the patron wanted someone from every continent except Antarctica)
  • censorship in the sf field
  • alternate universe information, fiction and non-fiction theory
  • information on science fiction BBS (electronic bulletin board system)

 

Statistics (see table)

Note that Groups includes classes, receptions and meetings of sf clubs using collection facilities. In 1992 the Merril Collection was too short-staffed to give classes.

 

Circulation materials are signed out by Boys & Girls House staff. The circulation figures are derived from the Dynix check-in count.

 

Conclusion

Thanks are due to Larry Hancock, Chair of the Friends of the Merril Collection. Mr. Hancock also attended the building committee and edited SOL RISING, the newsletter of the Friends of the Merril Collection. Doris Bercarich, Secretary-Treasurer was also generous with her time, handling logis­tics for all of the library programmes. The staff of the Merril Collection: Mary Cannings and Annette Mocek, have worked extremely hard to maintain the Merril Collection's high level of service. George Soza, our custodian, made us presentable and his efforts are greatly appreciated.

 

Marianne Cree, Margaret Maloney and Nancy Krygsman have all been enormously helpful throughout the course of the year.

 

 

1992

1991

% of change

Visitors

5,373

5,108

+5.19

Groups

60

62

-3.23

Acquisitions - Periodicals

18,262

17,875

+2.17

Acquisitions - Books

(Reference)

26,900

25,597

+5.09

Acquisitions - Books

(Circulating)

8,741

8,095

+7.98

Research Queries

2,039

1,722

+18.41

Reference Queries

3,415

3,358

+1.70

Circulation

20,869

15,599

+33.78

The above has been adapted from Lorna Toolis' official annual report to the Toronto Public Library Board.

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Toronto Public Library’s Financial Situation

The following is the text of a presentation made by Library Board members and senior staff at a series of public consultation meetings in October-November 1992.

 

Toronto has always supported its public libraries well. However, we are now having to face the reality of the current recession. After decades of steady growth, we faced budget cuts for the first time in 1992.

 

Our funding comes from three sources: 90% from the City of Toronto; 5% from the Province of Ontario; 5% from library income (fines, photocopy fees, etc.).

 

We have two budgets: operating and capital. The operating budget covers staff; books and materials; supplies and services. Our capital budget is for new buildings, renovations and automation.

 

Our 1991 operating budget was close to $35,000,000. Our 1992 budget is 2% less than last year. In reality, after absorbing the cost of inflation, we have 7% less than last year.

 

The library board is not alone in suffering curs. The City of Toronto required all of its departments and agencies to cut costs this year to keep tax increases to a minimum. The City required that these cuts be made without staff layoffs and with a minimal impact on public service.

 

How have we done this?

Like all service-oriented organizations, our largest cost by far is staff, and rightly so. Our staff are our prime resource. Providing service in 33 locations is labour-intensive and this takes 70% of our budget. Due to pay increases already negotiated (for the second year of a two-year contract) and to increases in the cost of benefits, our staff costs increased by 5% in 1992. This meant that the other two categories—books and services—had to take a much larger cut to stay within budget.

 

Regretfully, we have had to cut the budget for books and materials by 30%. (The Merril Collection books and materials budget was cut by 10%.) We hope to restore some of this over the next few years. Right now, it means that we will be buying 60,000 fewer books this year. We still expect to offer the same variety of titles; we will just have fewer copies of them spread among all our branches. We have cut supplies and services by 15%. This category includes office supplies, building maintenance, publicity and staff training. While these cuts may not be visible to the public, they have put a lot of pressure on the library internally.

 

How are we coping with the cuts?

First, we have had a hiring freeze, as do all City agencies, since January 1,1992. We are attempting to reduce the number of staff through attrition.

 

Secondly, we have had our automated system up and running in all branches since December last year and the on-line catalogue since June this year. This has enabled us to give you better service without incurring more cost.

 

Third, with automation we can utilize our collections much better. People have access to all our collections from any branch, can place holds on copies held at other locations to be shipped to them, and can place holds on books even while they are still on order.

 

Lastly, the proposals on tiers of service and roles that are the basis of our new service delivery model will help us focus our efforts to deliver service more efficiently and effectively.

 

What can we expect in 1993?

The economic situation is not going to improve for some time. Recovery from recession in the public sector traditionally lags behind the private sector.

 

The Budget Review Committee of City Council has recently released its "Streamlining Report". It calls for reducing staff costs by 10% by the end of 1994.

 

The Library, along with every other City department and agency, is required to reduce its staff. We have been planning how we will do this for the last six months. Once again, the City requested us to propose cuts that would not involve staff layoffs or affect public service.

 

We have made it clear to the Budget Review Committee that a cut of 10% of our staff is impossible for us without service cuts. Torontonians place a high value on their library service and library usage is increasing. Our City Councillors understand this and are not requiring us to downsize so drastically. We are, however, expecting to reduce staff size by 4.4%. The cuts will be in areas where they will not have a serious effect on service, and where technology is helping us to be more efficient. (There are not cuts to the Merril Collection staff.)

 

In the next year or so, you will be seeing more use of technology that will enable us to save staff time.

 

Coming first will be automatic phoning to notify people of holds and overdue books. We are also looking at automatic renewals by telephone and self-serve checkout.

 

We will be reviewing patterns of library usage with a view to fine-tuning our hours of opening. This will help us make the best use of staff while ensuring that services are available when people most need them.

 

It is our expectation that the staff reductions can be accomplished through resignations and retirements, without layoffs, over the course of the next two years.

 

In terms of our capital budget, our major project for 1993 will be our new Boys and Girls House, to be located on College Street which will also house the Merril Collection of Science Fiction, Speculation and Fantasy and the Osborne and Lillian H. Smith collections. This building is a high priority for the Library. The site has been purchased, and 75% of the funding is already in place.

 

(On February 15, 1993, the balance of the funding was approved by the Executive Committee of City Council.)

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Canadian Fiction 1991 and 1992

 

The following is a listing of the science fiction, fantasy and speculative fiction published by Canadians in 1992 and 1991. This list has been derived primarily from the nominations list for the 1991 and 1992 Canadian Science Fiction and Fantasy (AURORA) Awards. We welcome any additions or corrections. We welcome all authors, publishers, and other knowledgeable individuals to keep us informed of works in the sf field by all Canadians so that we may publish as complete and comprehensive a list as possible each year.

 

1992

 

Novels and collections - English language

 

ˇ         Atwood, Good Bones, Coach House

ˇ         Burns, Cliff, That First, Wound-Bearing Layer, Greensleeve

ˇ         Choyce, Leslie, Ark of Ice: Canadian Futurefictions (editor), Potterfield Press

ˇ         Coney, Michael, No Place For a Sea Lion, Porthole Press

ˇ         Coney, Michael, A Tomcat Called Salsvina, Porthole Press

ˇ         Costello, Sean, Captain Quad, Penguin

ˇ         Davies, Robertson, The Cornish Trilogy,Penguin

ˇ         Davies, Robertson, Murther and Walking Spirits, McClelland & Stewart

ˇ         DeBrandt, Don H., The Quicksilver Screen, Ballantine/Del Rey

ˇ         de Lint, Charles, writing as Samuel M. Key, From a Whisper to a Scream, Berkley

ˇ         de Lint, Charles, Spirit Walk, Tor

ˇ         Duncan, Dave, The Cutting Edge, Ballantine/Del Rey

ˇ         Duncan, Dave, Emperor and Clown, Ballantine/Del Rey

ˇ         Duncan, Dave, The Reaver Road, Ballantine/Del Rey

ˇ         Gedge, Pauline, The Covenant, Penguin

ˇ         George, Stephen, Near Dead, Zebra

ˇ         George, Stephen, Nightscape, Zebra

ˇ         Green, Terence M., Children of the Rainbow, McClelland & Stewart

ˇ         Huff, Tanya, Blood Trail, DAW

ˇ         Hutchison, Don, Northern Frights (editor), Mosaic Press

ˇ         Kay, Guy Gavriel, A Song forArbonne, Viking

ˇ         Kilian, Crawford, Greenmagic, Ballantine/Del Rey

ˇ         Robinson, Spider, Lady Slings the Booze, Ace

ˇ         Russell, Sean, Gatherer of Clouds, DAW

ˇ         Sagara, Michelle, Children of the Blood, Del Rey

ˇ         Sawyer, Robert J., Far-Seer, Ace

ˇ         Steffler, John, The Afterlife of George Cartwright

ˇ         Stewart, Sean, Passion Play, Beach Holme/Tesseract

ˇ         Stirling, S.M. & Drake, David, The General 2: The Hammer, Baen

ˇ         Stirling, S.M. & Meier, Shirley, Saber and Shadow, Baen

ˇ         Vonarburg, Élisabeth, In the Mother's Land, Beach Holme

ˇ         Vonarburg, Élisabeth, The Maerlande Chronicles, Beach Home

 

Short work - English language

 

ˇ             Armstrong-Jones, "Beastly!", Sword & Sorceress IX

ˇ             Armstrong-Jones, "Love of the Banshee", Towers of Darkover

ˇ             Armstrong-Jones, "Magic", Marion Zimmer Bradley's Fantasy Magazine, Spring/92

ˇ             Baillie, Robert, "Silent Night", On Spec, v4#3

ˇ             Baker, Nancy, "Cold Sleep", Northern Frights

ˇ             Begamudré, Ven, "Out of Sync", Tesseracts4

ˇ             Burns, Cliff, "Also Starring", Tesseracts4

ˇ             Burrs, Mick, "Baruch, The Man-Faced Dog", Tesseracts4

ˇ             Choyce, Lesley, "The Best of Both Worlds", Tesseracts4

ˇ             Choyce, Lesley, "Patches", Ark of Ice

ˇ             Clarke, J. Brian, "Adoption", Analog, May 92

ˇ             Cunningham, G.M., "Letters Home", Ark of Ice

ˇ             de Lint, Charles, "Bridges", The Magazine of Fantasy and Science Fiction, October-November 1992

ˇ             de Lint, Charles, "The Conjure Man", After the King

ˇ             de Lint, Charles, "The Graceless Child", The Magazine of Fantasy and Science Fiction, February 1992

ˇ             de Lint, "The Stone Drum", Asimov's Science Fiction Magazine, December 1992

ˇ             Delaplace, Barbara, "Belonging", The Crafters, Volume 2

ˇ             Delaplace, Barbara, "Black Ice", Aladdin, Master of the Lamp

ˇ             Delaplace, Barbara, "Choices", Alternate Presidents

ˇ             Delaplace, Barbara, "Freedom", Alternate Kennedys and Alouette 5

ˇ             Delaplace, Barbara, "The Hidden Dragon", Dragonfantastic

ˇ             Delaplace, Barbara, "Lost Lamb", Whatdunits

ˇ             Delaplace, Barbara, "The Last Sphinx", A Christmas Bestiary

ˇ             Delaplace, Barbara & M. Resnick, "Trading Up", Battlestation, Volume 1

ˇ             Doctorow, Cory, "Hell, A Cautionary Tale", Pulphouse No. 12/13

ˇ              Dorsey, Candas Jane, "Death of a Dream", Tesseracts4

ˇ             Dorsey, Candas Jane, "Living in Cities", Ark of Ice

ˇ             Duncan, Dave, "The Others", Tesseracts4

ˇ             Elflandsson, Galad, "Waiting", Northern Frights

ˇ             Farley, Donna, "Light One Candle", On Spec, Fall 92

ˇ             Farley, Donna, "The Passing of the Eclipse", Universe 2

ˇ             Farrant, M.C., "The Children Do Not Yet Know", On Spec, Fall 92

ˇ             Field, M.W., "Gryphons", Tesseracts4

ˇ             Gardner, James Alan, &q